Parts Inventory Requisitioning

Perhaps the most unique feature of MachineTrak is its totally automated inventory requisition system. Each time a part is issued, it is automatically deducted from the on-hand inventory. Eventually, the in stock quantity falls below the minimum stock quantity. Whenever the automatic requisition system is accessed, the program reviews all inventory and determines every part for which its in stock quantity is below minimum. The current vendor for the part is determined, as recorded in the PARTS INVENTORY table, the parts that need to be re-stocked are grouped by vendor, and requisitions are created (one per vendor).

You may choose to generate purchase requisitions one at a time by selecting from those that are needed, based on the inventory condition of each part, or to generate all needed purchase requisitions at once. In either case, the PARTS INVENTORY is adjusted to reflect the new quantity on order.

You do not have to use the automatic system. MachineTrak includes a procedure for "manually" assembling requisitions; you can even elect to create a purchase requisition for non-inventory items. Once a requisition is created, you can make changes to it in the "Manual" Requisitions procedure. For inventory-item requisitions, you can access a list of parts for the specific vendor and select new items to add to the requisition, regardless of whether the quantity in stock is below minimum.

Contact:  Bruce Quackenbush, 256-746-8444; bquackenbush@gmail.com.